Our client who specialises in cutting edge medical technology requires a highly organised, efficient, calm and on the ball assistant commencing January 2024.
The person needs to be able to work in a calm, organised fashion with ability to fully converse in AFRIKAANS and have a minimum of 7 years in a highly pressurised admin intense role.
MS office suite is essential
Duties include but not limited too:
· Take Case booking (Send out on calendar, add to FM & OS)
· Send out quotations and cancellation emails if cancelled.
· Update board
· Keep track of Techs late, travel, weekend cases
· Capture JC & DN on Filemaker, OS and FM.
· Update quotations once paperwork is received
· Travel bookings (flights, accommodation, car hire)
· International Travel Bookings (Flights, Visa application)
· Manage diary – confirm all appointments and set up appointments
· Expenses
· Receive and dispatch stock and equipment, update – Update waybill spreadsheet.
· Stock take
· Confirm cases day before case AND send out allocations
· Send out stock totals 3 times weekly
· Send out outstanding to invoice list on viber
· Add all JHB, KZN, PE, Bloem orders to OS and FM
· Capex quotations
· Create and update Capex costing files
·· Capture all LMS training
· Capture/ keep all training schedules
· BEE Process
· Request payments from Directors if required
· Receiving calls and follow ups if requested
· Order water from Mineral man
· Sales call for NDI stock
· Assist with follow up on order numbers if requested
· Order office stationary
· Log faults with Cool ideas & Telkom
· Request more stock to be ordered once minimum stock has been reached.
· Filemaker reports
· Online orders processing
Hours are 8:30am - 4:30pm Monday to Friday
Please send a detailed CV today (submit a fully updated and own version CV)
The role is paying a basic R16 0000 to commence , on completion of probation company will increase basic salary and pay additional 50% towards main member medical aid, 50% toward provident fund and average R500 for a standy allowance (on standby 1 weekend a month).
TO COMMENCE JANUARY 2024
Offices in Weltevreden Park so ideally the person should reside MAXIMUM 15KM from office
Job Type: Full-time
Salary: From R16,000.00 per month
Application Question(s):
- Are you fully conversant in Afrikaans ?
Experience:
- Administrative office procedures, practices and equipment: 7 years (Required)
- Medical Administration: 7 years (Preferred)
- Stock and Capex: 5 years (Required)
- Travel bookings: 5 years (Required)
- Diary Management: 5 years (Required)
- Stock control management: 5 years (Required)
License/Certification:
- Valid Code 08 + Own car (Required)
Expected Start Date: 2024/01/08
$ads={1}