$ads={1}
The High Desert Power Project is a 3x1 combined cycle facility with a Zero Liquid Discharge (ZLD) Water Treatment Plant. Major equipment includes 3 Siemens 501 FD3 Combustion Turbines with Alstom Heat Recovery Steam Generators (HRSG's), Toshiba 330 MW Steam Turbine/Generator, Actiflo Clarifier, Cold Lime Softening using Microfiltration, Reverse Osmosis, and HPD Forced Circulation Crystallizer.
General Summary
The Office Administrator is responsible for plant communication (incoming/outgoing) and plant staff clerical support duties. The Office Administrator provides scheduling and coordination of administrative duties to ensure timely completion of payroll, general accounting and office procedures. Working with NAES Human Resources, the Plant Administrator provides onsite coordination of policies and procedures.
Primary Functions
- Prepare and maintain accounts payable and accounts receivable in accordance with Corporate Accounting procedures and customer requirements as directed by the Plant Manager
- Administer Plant Procurement Process and Vendor Management Programs
- Generate Purchase Orders using a Computerized Maintenance Management System in accordance with management requests while maintaining quotes and historical records
- Validate receiving documents, purchase orders, Ensure invoices match and are recorded and reconciled accurately before closure.
- Collect, collate and review procurement documents to facilitate approval of vendor payments
- Facilitate check requests as needed
- Assist with new hire orientations and new hire paperwork
- Process incoming and outgoing mail on a daily basis
- Maintain office supplies
- Organize and execute staff social events
- Maintain email distribution lists
- Support plant document control processes and procedures. Comply with NAES document retention and recordkeeping requirements
- Administer the Fitness for Duty and other administrative policies as applicable
- Assist in plant budget preparation, monitoring and control
- Greet visitors and direct to appropriate personnel.
- Answer phone calls
- Dependable, reliable and predictable attendance is required inside of 5-day work week (M-F business hours)
- Complete other tasks as assigned
Work with Plant Manager and other plant staff to provide accurate and timely:
- Processing of Invoices
- Inventory summary reports
- Cash requirements
- Budget variance reports
- Bank reconciliation processes
- Debit card reconciliation processes
- Accrual and other reports as requested by the client or NAES Accounting
NAES Safe
Safety is a core value of NAES and as a condition of employment, all employees are expected to be mentally alert and work safely at all times. Additionally, employees are required to adhere to all safety warnings and posted safety signs whenever on company property. Furthermore, employees must follow all NAES safety rules and procedures. Effectiveness in carrying out this responsibility is part of the evaluation of each employee’s performance.
Working Relationships
The Office Administrator reports to the Plant Manager and cooperates with the plant staff as needed in the daily operation of the plant.
Working Conditions
Some work may require protective equipment to be worn (hard hat, safety glasses, hearing protection).
There are smoking restrictions in and around the facility.
Fitness for Duty
All employees will participate in the Fitness for Duty Program. This program includes a post-offer drug screening and post-employment random drug screening. There are extensive smoking restrictions in and around the facility.
Work Schedule
Regular scheduled workdays are Monday to Friday, during normal working hours. Position may require extended working hours with the possibility of weekend and holidays, as required by workload.
Compensation
Initial compensation will range from $28.51 to $39.91 per hour.
Job Qualifications
- Ability to understand procedures and instructions specific to the area of assignment as would be acquired in four years of high school
- Ability to understand and follow procedures and instructions specific to business administration
- Extensive office administration experience, with a strong emphasis on general accounting, budget control, and reporting.
- General knowledge of Human Resources practices
- Strong computer skills to include both word processing and spreadsheet programs
- Excellent oral and written communication skills
- Excellent organizational skills
- Must possess a valid, in-state motor vehicle operator’s license at all times
About NAES
NAES Corporation is the leading provider of operations, maintenance, and engineering services for energy facilities. We have established ourselves as a reliable partner for clients in North America and internationally, offering services across power generation, oil and gas, and renewable energy sectors. Additionally, our growing family of companies enables us to address the entire life cycle of power generation and other industrial plants.
NAES is committed to a diverse and inclusive workplace. It is the practice of NAES to seek employees of the highest quality and to select individuals on the basis of merit and competence, without regard to race, color, religion, national origin, gender, gender identity, sexual orientation, age, disability, military status or affiliation protected under USERRA, or any other basis of discrimination prohibited by applicable local, state and federal law.
Experience
Preferred- Administrative experience and a work history that demonstrates a strong background in office administration with an emphasis in general accounting and payroll
Education
Preferred- Technical/other training or better in Business Administration or related field
- High School or better
Licenses & Certifications
Required- Driver's License
Skills
Preferred- Accounting
- Accounts Payable
- Human Resources
- Microsoft Office Suite
- Organizational Skills
- Payroll
- Vendor Invoice Matching
- Verbal and Written Communications
Behaviors
Preferred- Innovative: Consistently introduces new ideas and demonstrates original thinking
- Functional Expert: Considered a thought leader on a subject
- Team Player: Works well as a member of a group
